Un-reconciled export payments can land you on the RBI Caution List, stopping all your future shipments. We map IRMs to Shipping Bills and regularize your account.
Do you have pending Shipping Bills > 9 months?
The Export Data Processing and Monitoring System (EDPMS) is an IT platform launched by the Reserve Bank of India (RBI) to monitor export transactions. It links Customs, SEZs, STPIs, and Authorized Dealer (AD) Banks to track whether export proceeds are realized within the stipulated time (usually 9 months).
When you export, Customs sends the Shipping Bill data to EDPMS. When you receive payment, the Bank issues an Inward Remittance Message (IRM). "Closing an entry" involves mapping this IRM to the Shipping Bill in the system. If this link is missing, the entry remains "Open/Outstanding," leading to non-compliance.
If export proceeds are not realized and documents are not closed in EDPMS within 2 years (automatic caution listing), the RBI flags the IEC.
Even if you have received payment, if the bank hasn't mapped it in EDPMS, you are technically non-compliant.
Bridging the gap between your Bank and DGFT.
We coordinate with your AD Bank to map the Inward Remittance Message (IRM) with the specific Shipping Bill number to close the entry (Knock-off).
Assistance with the new DGFT Self-Certification e-BRC process. We help you utilize the IRM data to generate valid certificates for claiming incentives.
If the foreign buyer has defaulted, we help file for "Write-off" or "Extension of Time" with the AD Bank as per RBI Master Directions.
Download "Outstanding List" from EDPMS and reconcile with your bank statements.
Submit Disposal Instructions (DI) or request letter to the Bank with SB/IRM details.
Bank uploads closure data to RBI server. e-BRC data flows to DGFT.
Caution list flag is removed automatically or upon specific request by AD Bank.
Per Document Basis
Per Shipping Bill Closure
*Volume discounts available for >50 shipping bills.
Banks are notorious for 'forgetting' to map your inward remittance to your shipping bills. CloudDesk ensures your ledger is always zeroed out.
When you receive foreign exchange, the bank creates an IRM (Inward Remittance Message) in EDPMS. If this isn't mapped to your Shipping Bill (SB), the bill stays "Open." CloudDesk performs a Weekly EDPMS Audit, identifying unmapped bills and forcing your AD Bank to close them before the 15-month deadline.
In late 2025/2026, the DGFT shifted from Bank-issued e-BRCs to Exporter Self-Certification. CloudDesk manages this digital filing on the DGFT portal, using your bank's transaction data to "Self-Certify" realization, which instantly unlocks your RoDTEP, Drawback, and AA/EPCG redemption.
If you have "Open" bills older than 15 months, the RBI's automated system places your IEC on the Caution List — meaning you cannot ship without 100% advance payment or a Bank Guarantee. CloudDesk manages the Extension of Time (EOT) applications and coordinates with the RBI's Regional Office to delist your firm.
Sometimes buyers don't pay. In 2026, you can self-write off up to 10% of your total annual realization. CloudDesk calculates your "Write-off Eligibility" and files the necessary "V-Form" with the bank to ensure your EDPMS reflects a "Closed" status even for bad debts.
Under the new DGFT system (2023), the process is self-certified. The bank issues the IRM, and the exporter can self-generate the e-BRC on the DGFT portal by linking the IRM to the Shipping Bill. However, closing the entry in EDPMS still requires bank action.
Small deductions ("Bank Charges") are allowed. You must instruct the bank to close the Shipping Bill fully by accounting for the "Bank Charges" component separately in the EDPMS system.
It is not instant. Once the AD Bank marks the bills as "Realized" or "Extension Granted" in the EDPMS, the system updates the status overnight or within a few days, removing the caution flag.
• EDPMS: An RBI system where the Shipping Bill (money expected) and IRM (money received) are matched.
• e-BRC: A DGFT certificate that proves the money was received, used to claim government incentives.
The standard window is 15 months from the date of export. For "Status Holders" and specific "INR-Invoiced" exports, this can be extended up to 18 months with prior bank approval.
Yes. Service exports are monitored via the Unified EDF (Export Declaration Form). In 2026, your FIRC (Foreign Inward Remittance Certificate) must be mapped to the EDF in the bank's portal to avoid a FEMA violation.
The bank likely hasn't updated the "Object Code" or the "SB Mapping" in the EDPMS server. This is a common manual error by bank staff. CloudDesk provides the Reconciliation Report you need to send to your bank manager to fix this.
EDPMS can handle currency fluctuations within a 5% tolerance. If the difference is higher (due to bank charges or FX moves), you must provide a "Reason for Short-Realization" to the bank.
Yes, but it's complex. You must mention the third-party details in the Shipping Bill and have a "Tripartite Agreement." Without this, the bank will refuse to issue the e-BRC and you'll lose your incentives.
Under FEMA 1999/2026, non-realization is a serious offense. Penalties can be up to 3x the amount not realized. More practically, your bank will stop issuing "Forward Contracts" and "PCFC" (Pre-shipment Credit) for your future orders.
In 2026, the GST portal is directly linked to the DGFT's e-BRC server. If your e-BRC isn't generated within the time limit, the GST department can issue a "Demand" to recover the IGST refund they previously paid you.